Zoom Rooms vs Microsoft Teams Rooms: What’s the Difference?

The COVID pandemic has changed working practices forever. With more and more businesses choosing to embrace remote working and/or hybrid working models, video conferencing has become an essential working tool, integrated permanently into commercial life. So, it’s vital that you set your business up for success with the right video conferencing solution – one that takes into account how and where your team works and the budget available.

In this context, Microsoft Teams Rooms and Zoom have led the charge as business favourites, and most companies will swear by one or the other. Often people have used both Zoom Rooms and Microsoft Teams Rooms and usually people have their own preferences of one over the other – maybe purely because of familiarity or an existing tech set-up. But have you ever wondered what are the main differences in terms of functionality and other commercial considerations?

This article outlines the functionality available and give you an idea of the main differences – to help you decide which is right for your business.

What Are Zoom Rooms?

Zoom Rooms is a software solution – a branch of the core Zoom software – that allows for physical rooms to become a digital conference hub, with the capabilities of supporting audio, video, and content sharing experiences. Zoom Rooms is a video conferencing solution predominantly aimed at business.

Put simply, it is designed to turn any physical room into a fully functional digital meeting space with one touch of a button. Individuals may use Zoom Rooms in the same room, which can boost how collaborative and productive a team is, or individuals can join from another location anywhere in the world via their computer or mobile device.

Zoom Rooms is a leading supplier of video conferencing software that works with equipment like TVs, projectors, and monitors to provide a seamless meeting experience. The primary goal is to allow organisations to start and finish meetings with a single click while providing excellent audio and video quality.

For a more in depth look at what are Zoom Rooms be sure to check out our recent blog!

How are Zoom Rooms & Microsoft Teams Different?

Now that we’ve looked into the basics, let’s explore some essential differences that might help you decide which solution is right for you. Well, as you can tell, the two are very similar in how they operate and the service they provide. There is, however, one core difference you’ll want to consider.

The primary distinction between Zoom Rooms and Microsoft Team Rooms is that while Zoom is a stand-alone service focused on video conferencing, Teams is a part of the Microsoft Office Suite and comes with a vast range of collaboration tools. So, it offers a seamless integration to all the Microsoft tools and OneDrive applications – along with advanced video and audio-conferencing solutions.

But there’s more to it than that; in fact, there are a lot more differences here than may meet the eye at first glance. Let’s break them down with a comprehensive comparison table.


What about Cost? Are Zoom Rooms & Microsoft Teams Rooms Free?

Microsoft Teams Rooms is free to try via the 1-month trial version and then becomes available on two pricing plans. The first, Standard, is €12.60 per month per device (charged annually at €152). The other is premium, available at €42.20 per month per device (charged annually at €506). This does not include hardware.

Both plans are fairly similar in terms of functionality, but the Premium plan offers advanced security features, an extensive range of administration options and tools, and the opportunity for managed operations. In relation to Zoom Rooms, you can get started on the free plan which also allows for a 30-day free trial of the premium versions of the plan. If you want to keep the premium version after your free trial, you’ll move up to a Zoom Rooms licence, which sits at €469 per year, per room.

You can purchase up to 49 Room licences per year before you’ll need to upgrade to the Enterprise pricing plan, which is only available through contacting Zoom directly or through an approved supplier such as Meritec. Don’t forget, Zoom is incredibly diverse when it comes to its solution packages, offering a vast range of other pricing packages and plans, all of which are priced individually, and customised to suit whatever it is you’re looking for. These include;

  • A range of personal plans
  • Zoom One (Pricing above)
  • Zoom Phone Zoom Events and Webinar

As you can see, the charges are closely aligned to your exact requirements so it’s really important to think about what you need from your video conferencing solution before you make your decision.


So, which is Better? Zoom Rooms or Microsoft Teams Rooms?

Bringing all this together begs the question, which is the best solution for your business? Taking all the factors into account, we reckon it boils down to this; if you’re a large-scale business or enterprise, Microsoft Teams Rooms is probably better suited to meet your needs. At face value it’s more expensive, but you’re also getting a lot more for your money in terms of the features and collaboration tools on offer.

Also, if your team is already using other Microsoft products, it will be a much simpler transition. In fact, if the business subscribes to Microsoft Office anyway, you may already have access to the video conferencing software. The basic use of Microsoft Teams is included in both the Basic and Standard Microsoft Office packages. And if your needs are advanced e.g. if you absolutely need a high-quality experience with full 1080p image, video, and content sharing, with seamless integration into the Office 365 Suite – then MS Rooms is absolutely going to be your best option.

On the other hand, if you’re a smaller business, on a tight budget or you simply don’t need all the bells and whistles, Zoom Rooms could be the better solution. It’s more affordable and it offers all the features and functionality you need to run successful video conferences. The bottom line is that it really all comes down to what you need from your video conferencing solution and what kind of business you’re running.

Running a large enterprise meeting with executives within your company all over the world? Microsoft Teams Rooms is the optimal choice. Looking to host a webinar where 5,000 of your employees can tune in to the annual performance meeting highlighting changes within your business over the next year? Zooms Rooms would be ideal.

We hope this has given you a better understanding of the Zoom Rooms vs Microsoft Teams Rooms debate. We are also interested in learning about the experience of others in business in Ireland – which have you found most beneficial?


Interested in Setting up a Video Conferencing Room for Your Business?

If you would like further advice on your specific situation and video conferencing needs, then please get in touch with us. Understanding your room, the communication challenges you are trying to solve, your way of working and your budget – is all vital to us. Then we can design the right solution, within budget, to meet your exact needs.