Make Hybrid Working Easy: Tech Solutions for Hybrid Working

 

Is your workplace gone or going hybrid?

 

We all know the benefits of hybrid (more flexibility, less costs, employee wellbeing etc). However, hybrid working doesn’t come without its challenges.

 

In this post, we discuss the top hybrid work solutions for your business. And how you can mitigate the challenges facing your employees.

 

But first, an important question…

 

Do Irish People want Hybrid Working?

 

Undoubtedly, Irish people’s work expectations have shifted massively because of covid. The many benefits that hybrid (and full remote) work bring, have been well documented.

 

However, it’s not all plain sailing. According to a recent survey, one third of hybrid workers struggle to disconnect and one quarter feel demotivated or uninspired. Likewise, almost a quarter feel removed from company culture.

 

This is obviously a key issue for many workers around the country.

 

So, what’s the answer? Well, it’s as much a mentality shift at the top as anything else.

 

While we’ll look at the best tech tools to facilitate hybrid working; It’s vital to remember: behind the tools and the tech are people.

So, let’s make that the focus.

Behind the tools and the tech are people.

 

The solutions below work great, but their core purpose is to make it easier for the users -i.e., your people, your employees.

 

So, let’s lean into that side first. Whether that’s weekly meetings or otherwise, use the tools to keep everyone rowing together – in and out of the office. And certainly not let the physical distance be a barrier to team connection and spirit.

 

Ok, so now we know some of the challenges, let’s discover the best tech solutions of hybrid working today!

 

Top Solutions for Hybrid Working

 

1)    Hoteling Software

 

This is a big one if you have a lot of staff coming and going. This type of software allows employees to book meeting rooms and desks in advance, so they can be sure they have a space to work when they need it.

Hoteling software is essential for businesses that have hybrid or blended working arrangements, as it helps to keep everyone organized and ensures that everyone has a place to work.

 

Video Conferencing Hardware

Video Conferencing is the foundation behind successful hybrid working. If you don’t have this setup and in place – you’ll struggle.

There are a number of great video conferencing options for your space. The following are video conferencing room software’s.

(This means they are tailored to your space – making it easy for everyone in and out of the room.)

And these video conferencing softwares will be integral to your hybrid meetings.

Hybrid meeting in a nutshell:

what is a hybrid meeting?

And the best video conferencing room softwares (for hybrid meetings) are undoubtedly Zoom Rooms and Microsoft Teams Rooms.

Let’s find out why…

 

2)    Zooms Rooms

Zoom Rooms is a versatile choice. As a physical conference room software – it allows you to use a tablet, computer, camera, microphone and more to hold virtual meetings using the Zoom platform. It’s dynamic and very (very) easy to use.

 

What are the Benefits?

  • Interactive white boarding with screen sharing and annotation. (This allows for easy communication as if participants were in the room together)
  • Wireless
  • Easy to use Content Sharing
  • Quick set-up time
  • Enhanced Productivity
  • Simplified Scheduling
  • Cut the cords and clutter of conference rooms
  • Centralize Room Management – you can manage everything simply from 1 single portal.

 

What kind of Business are Zoom Rooms best for?

Any. From Boardrooms to huddle spaces – Zoom Rooms is very versatile.

 

 

3)    MS Teams Rooms

Similar to Zoom Rooms – A Microsoft Teams Room is basically a meeting room that is enabled to use Microsoft teams. The core concept behind Microsoft Teams Rooms is to streamline the process of conference call meetings. Again, it’s smooth UX is definitely a selling point.

 

What are the Benefits?

  • Content Camera with Intelligent Capture
  • Proximity Detection
  • One Touch Join
  • Easy to use and adaptable
  • Wireless
  • Easy Screen Sharing

 

What kind of Business are Microsoft Teams Rooms best for?

Again, any type. From Boardrooms to huddle spaces – Microsoft Teams Rooms is also very versatile.

 

What are Microsoft Teams Rooms?

 

4)    GoTo Connect

GoTo Connect is another great tech solution for hybrid workers. By combining cloud business phone systems with meetings and chat it greatly simplifies hybrid working, collaboration and communication.

 

Features include

  • Cloud-based business phones (VoIP), to video conferencing and chat.
  • Employees can collaborate seamlessly through a single browser, desktop, or mobile application – to stay productive and connected from anywhere.
  • Streamline business activities as well as the administrative side as IT need only manage one budget-friendly cloud VoIP and meeting solution.

 

How to Choose the right video conferencing software for your business?

The key is to choose the right solution for your business’s needs. Your team, budget, space and more will all determine the best solution for you. If you’re not sure where to start, our team of experts can help you find the perfect fit.

 

 

5) Hybrid Meeting Rooms

At the heart of the workday is meetings and if you are working in a hybrid fashion – getting your hybrid meeting room ready is key. Having the right setup – think microphones, projectors, room software’s (zoom rooms, Microsoft teams rooms) are integral to your overall success.

This is especially true, if we consider a 2021 survey from Frost & Sullivan, which incredibly showed that 95% of meeting rooms have minimal technology.

Most meeting rooms have minimal technology

 

 

 

6)    Communication Platforms

Streamlined and instant communication is key in remote and hybrid work environments. From MS Teams to Slack they provide quick and easy ways to collaborate. Plus, with slack there are many integrations that allow for easier comms. For example, importing emails.

 

 

7)    Document Management

File sharing is part of most work environments. And in a more paperless world – tools like Dropbox and Google Drive help simplify this clutter. Regardless of if you are in or out of the office, everyone can access the same files.

 

 

Final words on tech solutions for Hybrid Working

There’s no one-size-fits-all answer to the question of what the best tech solutions for hybrid and blended working are. The needs of every business are different, and there are a variety of options available on the market.

 

Hybrid working brings opportunities and challenges. However, if you can get your tech setup in the right way, your organisation can run much more effectively. Plus, with the right collaboration tools in place, you can help mitigate the challenges of hybrid working.

 

For this reason, it is worthwhile having a trusted partner like Meritec who can recommend a tailored approach for your office.

Are you ready to update your space?