New tech advances at a seriously fast pace these days and simply keeping your own personal devices up to date is a big enough challenge! However, if your business is updating its AV tech and you’re responsible for assigning the budget and making the purchase decisions – there’s a lot of pressure resting on your shoulders.
Adding new AV equipment can help a business grow and develop but you’ll want to be sure you’re getting a bang for your buck and longevity is a vital consideration in the context of an ever-evolving marketplace.
With guidance and planning, you can maximise the return on your investment. Here are five ways you can future proof your AV tech investments:
Plan your investments and get advice from your AV supplier before diving in. You may want to scale and expand your setup in the near future.
A future proof ‘AV Plan’ will ensure that components can be added into your setup depending on the needs of your business.
Right now, you may only need only single digital display in a meeting room – but you are planning to add another 2 or 3 displays in different rooms and other spaces in the coming months.
Scaling up or down to meet your requirements should be done easily and cost-effectively.
2. Plan for the Future
Scalability is one aspect of forward planning but beyond scalability, a broader review is needed.
In reviewing your future needs often there’re several factors to be considered:
- Take stock of your current situation and consider your businesses near-future plans.
- Are you looking at only current situation, or is investment a part of the overall business plan?
- Does it fit in and support this plan?
- What AV budget might be required to achieve the overall goals?
- Discuss the plan with your AV provider and get a realistic picture of the level of investment needed to meet your AV goals.
- Find out if any constraints exist and what is required to overcome them.
3. Think Cloud Compatibility
Increasingly productivity and task platforms are now cloud-based. This is especially true in AV, as conferences, one-on-ones, content viewing etc – all take place in the cloud.
To make sure you future proofing your AV investment, cloud compatibility is a must. Your new AV equipment should integrate with the cloud as standard.
Make sure to talk to your AV solutions provider about the cloud and what options will work best to suit your organisation’s needs.
4. Information Exchange
The cloud is accelerating the rate at which computers and devices can exchange information. To future proof your AV investment, facilitating this exchange is important.
It’s not all plain sailing though and there are some challenges to consider on this front…..Hardware and service providers are looking to dominate the market and haven’t all fallen in line with each other just yet. Unfortunately, not every piece of kit will seamlessly integrate and play nicely together.
Work closely with your AV specialist to minimise this issue so that you have the least amount of problems in this context, into the future.
5. Maintenance Plan
This is possibly the most critical component to future proof AV investment. A maintenance plan should allow for the fixes, patches and preventive care this is needed on your new AV systems and equipment. Having a robust plan is place is a wise investment and goes a long way to future proofing your AV setup.
The Wrap Up
Often what we come across these days is that businesses are re-purposing spaces in their building and turning them into meeting rooms or collaboration spaces and are looking for advice to ensure they’re getting the correct equipment – so that the management team has confidence that their investment is not going to be outdated within a few months.
Staying ahead of the curve in AV tech can be daunting task but it doesn’t have to be. With good planning and the right advice – good business decisions can be made.
Work through the steps above to help guide you and formulate your plan.