Data Privacy Tips for AV Integrators

 

Data Privacy Tips for AV Integrators

Data privacy is a hot topic and it’s been on the news incessantly recently; not least because it’s an area where a lot of companies – large and small – have been lax in the past. But with a tightening of regulations and an increased awareness of the issues surrounding privacy – now’s the time to review your procedures and minimise your business risk in this context.

Obviously, a core area to address is your tech set-up but often the AV side of things is not addressed effectively – the way the company allows the use of – and access to – it’s AV facilities is an important element of a comprehensive data privacy system.

The reality is that more and more companies are becoming tech companies. We all use technology and regardless of the industry we operate in – to store data in some form or another. So, what can companies who use AV do to help protect themselves and help protect their clients?

In this short article we’ll cover a few data privacy tips that you can easily apply within your own organisation to help you be more secure…..

Data Privacy Policy

Having a robust data privacy policy in place is a good start. This policy should be available for review by staff so that they are aware of all the procedures. It is important to be understand your client’s privacy policies and to make sure you align with them.

If you are managing a flow of data for your clients be sure to have a clearly defined path to accountability. Make sure all angles are covered through a well thought out policy.

Data Security Strategy

Depending on the size of the operation it may be a necessary step to outsource to a specialist security company unless you have the proper internal IT skills available.

A good strategy will cover a number of elements in detail including: implementation of the strategy to protect data, how data will be shared, how to protect against current and future threats and support further integration of security measures over time to ensure best practice is followed.

Device Management

Increasingly, employees are working and collaborating from different locations. They might be bringing company laptops, phones and tablets off site or connecting into video conferencing and with this comes increased security risks.

It is a great benefit to productivity to be able to work this way, but care should be taken. Be sure you and your clients have the policies in place to cover these devices wherever they and their owners go.

For example:

  • Do they have up to data anti-virus software?
  • Is there a procedure to follow if a device is lost or stolen?
  • How are files shared remotely?

Training

Staff training plays an important role in data security and privacy. Lot’s of companies and employees overlook the importance of data storage and security. The information they hold might seem meaningless but if a hacker gets access to this data they may find a way to exploit it in a way that you wouldn’t have considered.

Your goal should be to educate your team on the importance of data security and put the correct policies and procedures in place that your staff can follow. Over time these procedures will become second nature to them and breaches less likely.

No Business too Big or Small

Unfortunately, a lot of large companies have had data breaches and had the international spotlight shone upon them. It’s safe to say that they are putting in place additional step to help protect their data against cybercriminals. In the future there is a chance that criminals will turn their focus to smaller organisations who may be more vulnerable.

Implementation Considerations

To help put some of these tips into practice in your own organisation here’s a few questions for you to consider:

  • Which devices and applications does the business have and how are they accessed?
  • Does the IT team have the necessary resources and skills to put in place the correct security policies and procedures?
  • Do you currently have a prevention focused strategy in place? If this strategy fails how will your business be alerted to any security incidents or possible breaches?
  • Of all the possible security risks what are the greatest threats to your business?
  • When working on a specific project what are the worst-case scenarios? What are the chances of them happening? Can your company do anything to reduce or eliminate these threats? What investment is required to protect against the worst-case scenarios?

Data is a part of your business and data security should be viewed as a priority. With the correct policy, strategy and training in place, your business will be better protected against any threats before they occur. On top of that, you’ll be able to deploy the correct measures in the event of any data breach – no matter how large or small.

Professional AV integrators like Meritiec can assist in data protection by explaining the security options available when spec’ing a system and recommending a robust set-up based on your requirements

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